F-1026 Rev: 3.1 Supplier Quality Requirements
1. Flow Down - It is the responsibility of the organization accepting the Purchase Order to flow down all requirements to their sub-contractors.
2. Quality System - The Supplier shall have a quality system in place acceptable to the Buyer. The Buyer reserves the right to review the system
3. Identification and Revision Status – The Supplier shall maintain the identification and revision status of the Buyer’s specification, drawings, process requirements, inspection/verification instructions and other relevant technical data.
4. Inspection/ Test Reports – The Supplier shall submit certification for raw material (chemical and physical characteristics) and/or processes (stating specifications) used in the manufacturing of the items ordered. If outside processing is performed; a certification from any subcontractors must be provided.
5. Notification of Process Changes - Supplier shall not implement any changes in design, material, processes or control without written approval from Buyer prior to supplying services and/or material. The supplier is also responsible for compliance by sub-contractors.
6. Right to Access - Our organization reserves the right of access by our representatives, our customers and any regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records.
7. Notification of Nonconformance - Supplier shall notify Buyer immediately upon discovering nonconforming product and obtain an approved disposition from a member of our top management team with disposition authority.
8. Record Retention - Unless otherwise specified the supplier and/or supplier’s sub-contractors will retain all records associated with the Purchase Order for a minimum of 10 years or otherwise specified.
9. Product Acceptance – The Supplier will follow all requirements as stated on the purchase order, drawings, data specifications and process instructions to ensure product conformity, documentation and records. 100% on time delivery is a requirement for this order. Late deliveries will be on your supplier rating and may affect our companies’ business relationship. Early orders are accepted if approved.
10. Calibration - Supplier shall meet and maintain a calibration system in conformance with ISO 17025 and must be traceable to NIST (National Institute of Standards Technology).
11. Special Processes – The Supplier and any of its subcontractors performing special processes, ie..welding, non-destructive testing, heat treating, plating, anodizing, etc. shall submit certification testing, specification number and the process that was performed. Supplier shall be listed as an approved processor for the specific company and process required on the purchase order.
12. Certificate of Conformance - Each shipment shall be accompanied by one legible copy of an approved Certificate of Conformance, which certifies that the purchase order items were produced from material for which the supplier has specific data or other objective evidence to the effect that the material conforms to drawings and/or specifications. The certificate shall list the following as a minimum:
A. Supplier’s name, address and phone number
B. ABACORP CNC MACHINED PARTS’s P.O. Number
C. Material type and specification number
D. Size and Quantity
E. Lot Number (manufacturer/heat/batch number)
F. Country of material melt
Each shipment must be accompanied by one (1) legible and reproducible copy of all chemical and physical test reports identifiable with materials ordered. The reports must contain the signature and title of the authorized representative of the agency performing the test and must assure conformance to specification requirements.
13. Supplier Corrective Action – In response to Buyer initiated corrective action request, Supplier shall advise Buyer of root cause determination, corrective action taken to prevent recurrence of reported problems and/or discrepancies and effective date of the planned corrective action implementation. Supplier shall maintain corrective action systems that determine the effectiveness and prevent shipments of nonconforming product for Buyer review.
14. First Article Inspection - The Supplier shall submit a First Article Inspection (FAI) of one item from the first production lot, or as required by the Buyer. The FAI shall consist of recorded actual drawings, specification values, and/or requirements (dimensional, test data, processes, drawing notes, etc.) with this purchase order. The first article item should be clearly identified by a tag.
15. Test Specimens – Where the Supplier utilizes sample inspection plans on other statistical techniques, these shall be statistically valid and submitted to Buyer for approval prior to use.
16. Qualification of Personnel - The Supplier shall employ competent personnel to ensure Buyers requirements are meet for approval of product, processes, procedures, and equipment.
17. Lot Control – Same lot - All items on the purchase order are to be from the same manufacturing/processing lot and shall bare the same lot code identity. The Supplier shall state that the items are from the same lot on the Certificate of Conformance.
18. Packaging & Shipping - The Supplier shall clean, preserve and use special packaging as required on this order, or when not specified, supplier may use specially designated shipping containers and/or food commercial practices as deemed necessary to prevent damage during shipping. As a minimum, the label shall contain the following information: Part number, revision number, and Buyer’s order number.
19. Traceability Requirements – The Supplier shall provide means of end item traceability. The supplier may use the original manufacture Lot/Date/Order Number/Serial Number or their own method for identifying the end item product as necessary for proper traceability.
20. Counterfeit Material; Assuring Acquisition of Authentic & Conforming Material – Reference to Aerospace Standard AS6174 specifically to section 3 and SAE AS5553 When required. Any parts or material received under this program are subject to verification by Abacorp and any suspect parts shall be processed per Abacorp internal procedures and returned to the supplier identified as suspect or counterfeit material. It is the supplier’s responsibility to ensure material is not re-introduced to the industry until origin is 100% identified as not a suspect or counterfeit product. Abacorp will not accept that lot of material in any future shipment regardless of origin.
21. Control of Work Transfer – There shall be no transfer of work for this order unless authorized in writing via ABACORP prior to work being performed. All manufacturing operations (excluding special processes) shall be performed within the contracted facilities at the location of the supplier as noted on the ABACORP purchase order. In the event that work transfer is authorized by ABACORP, all requirements within this purchase order shall be flowed down and shall apply as applicable. Note: Authorizations shall be granted and will apply on a case-by-case basis only.
22. Foreign Object Damage (FOD) Prevention – The supplier shall maintain a FOD control program assuring work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable items. Maintenance of the work area and control of tools, parts and material shall preclude the risk of FOD incidents. Prior to closing inaccessible or obscured areas and compartments during assembly the supplier shall inspect for foreign objects/materials. The supplier shall document and investigate all FOD incidents assuring elimination of the root cause.
23. Conflict Mineral
ABACORP is committed to ethical business conduct and the responsible sourcing of minerals through our global supply chain. In 2012, the Securities and Exchange Commission (SEC) issued final rules implementing the conflict minerals disclosure provisions of the Dodd-Frank Wall Street Reform and Consumer Protection Act. Under these rules, publicly traded companies must report annually on their use of conflict materials (tantalum, tin, tungsten and gold) from the Democratic Republic of the Congo (DRC) or certain adjoining countries.”
ABACORP is actively and diligently working with our global supply chain partners to ensure compliance with SEC regulations. The international supply chain for these minerals is complex and the tracing of them is challenging.
If seller is providing goods to buyer under this purchase order, seller agrees to review and comply with buyer’s conflict minerals policy/public statement (see above) and to use commercially reasonable efforts to:
Identify whether such goods contain tantalum, tin, tungsten or gold;
Conduct a reasonable country of origin inquiry regarding the origin of such minerals in such goods to determine whether such minerals originated in Covered countries, as defined in Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act; and,
If such minerals originated in covered countries, conduct due diligence on the chain of custody of the source of such minerals for the purpose of identifying the smelter of said minerals; and,
Assist buyer in conducting reasonable due diligence concerning the smelters of such minerals.
Seller shall include the substance of this clause (24) “Conflict Minerals” in any agreement between seller and their lower tier suppliers. Seller shall provide buyer with reasonable documentation of seller’s and their lower tier suppliers’ due diligence efforts, in a format prescribed by buyer, when requested by buyer.
To learn more about all of the compliance requirements defined in the “Conflict Minerals Final Rule,” please consult the SEC website at http://www.sec.gov/rules/final.shtml.
To review the “OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and High-Risk Areas” visit:
24. Supplier Control – Suppliers including dealers and distributors, are responsible for ensuring that the applicable requirements of this purchase order are imposed on lower tier procurements for raw material, components or process services being used in the manufacture of products or services being provided.
25. Training – Suppliers shall ensure that all personnel performing activities on ABACORP product affecting quality have been suitably trained per supplier procedures or to Industry standards if applicable. Personnel performing assigned tasks must be qualified on the basis of appropriate education, training, and/or experience. The supplier shall ensure that training records are maintained and available upon request.
26. Obsolescence Reporting – In the event of any risk of confirmed obsolete product (such as end of life notification, discontinuation notice, GIDEP Diminishing Manufacturing Sources (DMS) notice, etc.) materials, or services, the supplier shall contact the relevant ABACORP buyer and advise of all affected parts numbers or materials.
27. Raw Material, Castings and Forgings-
All suppliers of raw material must comply with S275 when applied to the PO. Hand forgings (or open-die forgings) are considered raw material and suppliers are therefore subject to the requirements defined in S275.
Suppliers of ABACORP build-to-print products, excluding castings and forgings, must comply with S275 when applied to the PO. When applied, compliance to S275 requires completion of the prescribed raw material inspections and submission of the included checklist. 3rd party lab tests may be required for some materials.
Suppliers of ABACORP build-to-print products manufactured from castings or forgings (including hand forgings), must submit a change notification and approval request via the SN-type notification process whenever a change of source is being considered.
For simplified compliance material may be purchased pre-inspected to S275 from an ABACORP-approved raw material supplier. Only suppliers on this list are permitted to supply material with the ABACORP S275 checklist completed.
All raw material certifications, test reports, inspection reports, or other traceability documents in compliance to S275 requirements shall accompany the shipment of products to ABACORP.
28. Limited Shelf Life – if this is a Limited Life item the Supplier shall ensure that at least 85% of the item’s shelf life is remaining upon receipt. Supplier shall ensure that containers are plainly and legibility marked as to the contents, expiration date, and any warnings, precautions, instructions and storage conditions. Certification for shelf life and conditions are required to be shipped with this order.
29. Non Destructive Test Reports – A legible and reproducible copy of actual Nondestructive Test results identifiable with acceptance requirements and material submitted must accompany each shipment. These reports must contain the signature and title of the authorized representative of the agency performing the inspection and must assure conformance to specified requirements.
30. Defense Priorities and Allocations Systems (DPAS) Applies – This is a rated job that may have national or defense signifigance. Supplier shall follow the provisions of 15CRF 700.11. Supplier shall flow down the DPAS requirements to their sub-tier suppliers.