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Administrative Assistant

Job Description


Assists in the day to day clerical activities, being the recognizable friendly “voice of the company” that our customers and suppliers expect to hear when they call our offices.

Essential Duties and Responsibilities: 

  • Responsible for answering and routing/calls.

  • Greeting visitors, and handling inquiries from the public.

  • Filing, scanning, faxing, as well as typing of specific documents.

  • Responsible for coordinating incoming and outgoing mail.

  • Preparing general correspondence and customer communications as needed.

  • Works on special projects as assigned.

  • Assists in AP and AR functions as directed.

  • Other duties as assigned.

Candidate must have practical experience performing in-process and final inspections on machined parts, assemblies, and sub-assemblies.  The inspections will be performed to engineering requirements per customer specification.  Must have the ability to read and interpret engineering drawings and perform necessary calculations. The candidate must have experience using various mechanical inspection tools, such as micrometers, calipers, comparator, and CMM. Strong experience performing First Article Inspections in accordance with AS9100 standard and knowledge of applicable industry standards. Must be proficient with AS9100.  Ideal candidate will have minimum 3-5 years of experience performing inspections in aerospace or military-defense manufacturing with proficiency using Microsoft Word and Excel.  


To perform the job successfully, an individual should demonstrate the following competencies:


  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions;

  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.

  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.

  • Attendance/Punctuality – Is consistently at work on time; Ensures proper requests are completed and approved when absent.

  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long or extended hours when necessary to reach goals; Completes tasks on time and request help as needed.

  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources.

  • Quality/Quantity – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Meets standards; Completes work efficiently and timely. Strives to increase productivity.

  • Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Organizational skills with a strong attention to detail

  • Ability to perform in a fast paced production environment

  • Fluent in English.

  • Demonstrated exceptional written and oral communication skills.

  • Proficiency in Microsoft Office.

  • Passion for working in a values based company in alignment with a learning organization.

  • Demonstrates a passion and a responsibility for \Customers.

  • Desire to own decisions and take responsibility for outcomes.

  • Willingness to continually embrace personal and professional development.

High School diploma or GED required.

Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. 

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:
Computer skills/knowledge required including but not limited to; e-mail, MS Office suite, MRP/ERP/Inventory control software, etc.

Certificates and Licenses:
No certifications needed

Supervisory Responsibilities:
No direct reports.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this Job, the employee is regularly exposed to work near moving mechanical parts. The employee is frequently exposed to wet or humid conditions (non-weather). The employee is occasionally exposed to vibration. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision. While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk and stoop, kneel, crouch, or crawl.

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